Archived
05-03-2008, 08:15 PM
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(3/1/2004 8:46:17 AM) Ted Trowbridge wrote:
I recently inputted invoices (bills) for inventory purchases (QB Premier 2003). I did not pay these bills directly; however, as this is a revolving charge account. I have made regular monthly payments on this account, which is now a zero balance. The bills are still appearing in QB. Should I be booking these in a different manner within QB?
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Yes, you should have used the Pay Bills activity instead. If you had our QuickBooks Farm Accounting Cookbook(TM), it would have explained this clearly and saved you some work.
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How do I undo what I've done?
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It depends on how, exactly, you recorded the checks you wrote. The following assumes your check did *not* involved the Items tab, but only recorded payment to some account.
1. Edit each of the checks you wrote, and change the Account on them to A/P (Accounts Payable) if you originally used some other account for posting the checks.
2. Go to Vendors | Pay Bills.
3. Select all unpaid bills for one vendor, in the Pay Bills window.
4. Click on Set Credits, to select the credits (the checks you wrote) that you want to apply to the bills....normally, this will be all the available credits.
5. Click Done to close the Set Credits window.
6. Do this for each of the bills you want to "pay" by applying the existing credits.
7. Click the Pay & Close button, to record the bill payments.
...the bills should now be marked paid and no longer be reflected in your A/P balance.
Mark Wilsdorf
Flagship Technologies, Inc.
http://www.goflagship.com
(3/1/2004 8:46:17 AM) Ted Trowbridge wrote:
I recently inputted invoices (bills) for inventory purchases (QB Premier 2003). I did not pay these bills directly; however, as this is a revolving charge account. I have made regular monthly payments on this account, which is now a zero balance. The bills are still appearing in QB. Should I be booking these in a different manner within QB?
====================================
Yes, you should have used the Pay Bills activity instead. If you had our QuickBooks Farm Accounting Cookbook(TM), it would have explained this clearly and saved you some work.
====================================
How do I undo what I've done?
====================================
It depends on how, exactly, you recorded the checks you wrote. The following assumes your check did *not* involved the Items tab, but only recorded payment to some account.
1. Edit each of the checks you wrote, and change the Account on them to A/P (Accounts Payable) if you originally used some other account for posting the checks.
2. Go to Vendors | Pay Bills.
3. Select all unpaid bills for one vendor, in the Pay Bills window.
4. Click on Set Credits, to select the credits (the checks you wrote) that you want to apply to the bills....normally, this will be all the available credits.
5. Click Done to close the Set Credits window.
6. Do this for each of the bills you want to "pay" by applying the existing credits.
7. Click the Pay & Close button, to record the bill payments.
...the bills should now be marked paid and no longer be reflected in your A/P balance.
Mark Wilsdorf
Flagship Technologies, Inc.
http://www.goflagship.com