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The QuickBooks Farm Accounting Cookbook™
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From The QuickBooks Farm Accounting Cookbook™...

Table of Contents

Introduction 1
Chapter 1 - Basic Decisions & Things to Know 5
Do I Need QuickBooks or QuickBooks Pro?
5
Separating Farm and Personal Funds...Or Not (How to Bend the Rules)
6
Cash vs. Accrual Accounting
9
Single- vs. Double-entry Accounting
10
Chapter 2 - Setting Up a New QuickBooks Company 13
The EasyStep Interview
13
Setting Preferences
23
Setting Up QuickBooks for Your Printer(s)
30
Chapter 3 - Setting Up Accounts, Classes, and Other QuickBooks Lists 33
About QuickBooks Lists
34
Setting Up a Chart of Accounts
35
Setting Up Classes: Enterprise Information and More
59
Items: Identifiers for the Things You Buy and Sell
68
Name Lists: Customers, Vendors, and More
76
Chapter 4 - Getting Real Work Done with QuickBooks! 81
New Users: Try the Navigator
81
Keep Your Records Current!
83
Use the Reminders Window
83
Manage Your Bill Payments with QuickBooks
84
Use QuickFill to Speed Transaction Entry
85
Let QuickBooks Help You Reconcile Your Checkbook and Credit Cards
86
Use Memorized Transactions?
86
Let QuickBooks Print Your Checks!
87
Use QuickBooks’ Inventory Features Carefully
89
Learn to Use Forms and Registers
90
Chapter 5 - Farm Expenses & Payables 93
Where to Enter Farm Expenses ...as Checks? ...Bills? ...Credit Card Charges?
93
Working with Bank Accounts
95
Entering Checks
100
Deducting Cash Discounts from a Check or a Bill
104
Printing Checks from QuickBooks
105
Working with Bills
108
Entering Bills from Vendors (Accounts Payable)
112
Entering & Applying Credits on Account (Issued by a Vendor)
115
Handling a Refund of Your Account’s Credit Balance (from a Vendor)
118
Paying Bills and Applying Credits on Account
120
Using Purchase Orders to Keep Track of Ordered Items
123
Paying Expenses with the Farm’s Cash (Petty Cash)
126
Paying Farm Expenses with Non-Farm Funds (Personal Cash, Checks, or Credit Cards)
127
Working with Credit Cards
134
Chapter 6 - Farm Income & Receivables 145
Where to Enter Farm Sales/Income ...in a Deposit? ...Cash Sale? ...Invoice?
145
Entering Sales the Simple Way, as a Bank Deposit
148
Entering Deductions (Yardage, Hauling, Commissions, etc.) from Bank Deposits
151
Withholding Cash from a Bank Deposit
152
Income from Refunds & Rebates
154
Recording Sales Dollars and Quantities: The Cash Sales Form
155
Entering Deductions (Yardage, Hauling, Commissions, etc.) on Cash Sales Forms & Invoices
158
A Simple Way to Track What You’re Owed: “Pending” Cash Sales
160
Need to Track Customer Accounts and Print Statements? Use Invoices
163
Entering Farm Income Received as Cash
169
Chapter 7 - Quantity Information in Income & Expense Transactions 173
Including Quantity Information in Your Transactions
173
Entering Two Quantities in Income and Expense Transactions (Requires ManagePLUS)
179
Entering Quantities as Mathematical Formulas
181
Tracking Weighted Average Grade or Quality Information (Requires ManagePLUS)
184
Chapter 8 - Special Income, Expense, and Miscellaneous Examples 187
Handling Farm Production as Inventory: a Grain Inventory Example
187
Keeping Track of Livestock Purchased for Resale
199
Entering Milk Sales Income
210
Recording Patronage Dividend Income (Distributions from Cooperatives)
221
Tracking Forward Contracts as Pending Cash Sales
224
Your Tax Planning & Tax Preparation Options
228
Chapter 9 - Accounting Techniques to “Pick & Choose” 228
The “Best” Way to Keep Track of Cash Spending & Cash Income
231
Maintaining the Farm’s Cash Fund (Petty Cash)
237
Using a Non-Farm Funds Account
243
Keeping Non-Farm Income & Expense Records in the Farm Accounts
251
Automating Recurring Transactions
260
Managing QuickBooks Lists: Reordering, Merging, Deleting, and Hiding List Entries
271
Chapter 10 - Farm Asset Basics 279
Simple Fixed Asset Accounting for Tax Records
282
Accounting for Market Value Balance Sheets
285
Accounting for Asset Book Values: Depreciation & Other Stuff
290
Chapter 11 - Farm Loan Basics 307
Setting Up Accounts for Loan Liabilities
307
Entering Loan Proceeds (Receiving Borrowed Funds)
310
Entering Loan Payments
316
Getting Information on Loan Payments and Unpaid Balances
319
Chapter 12 - Essential QuickBooks Reports 323
Report Basics: The Profit and Loss Report
323
Preparing a Balance Sheet Report
331
Preparing Income Tax Reports
342
Chapter 13 - QuickBooks “Housekeeping” 349
QuickBooks Data Files
349
Backing Up Your Records
351
When Something Seems Wrong: Verifying/Rebuilding/Restoring Data Files
355
Keeping Transaction Details: Archiving and Condensing the Company File
357
Appendix A: Other Resources & Information 361
Appendix B: QuickBooks List Capacities 363
Index 365
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