| Introduction |
1 |
| Chapter 1 - Basic Decisions & Things to Know |
5 |
| Do I Need QuickBooks or QuickBooks Pro? |
5 |
| Separating Farm and Personal Funds...Or Not (How to Bend the
Rules) |
6 |
| Cash vs. Accrual Accounting |
9 |
| Single- vs. Double-entry Accounting |
10 |
| Chapter 2 - Setting Up a New QuickBooks Company |
13 |
| The EasyStep Interview |
13 |
| Setting Preferences |
23 |
| Setting Up QuickBooks for Your Printer(s) |
30 |
| Chapter 3 - Setting Up Accounts, Classes, and Other
QuickBooks Lists |
33 |
| About QuickBooks Lists |
34 |
| Setting Up a Chart of Accounts |
35 |
| Setting Up Classes: Enterprise Information and More |
59 |
| Items: Identifiers for the Things You Buy and Sell |
68 |
| Name Lists: Customers, Vendors, and More |
76 |
| Chapter 4 - Getting Real Work Done with QuickBooks! |
81 |
| New Users: Try the Navigator |
81 |
| Keep Your Records Current! |
83 |
| Use the Reminders Window |
83 |
| Manage Your Bill Payments with QuickBooks |
84 |
| Use QuickFill to Speed Transaction Entry |
85 |
| Let QuickBooks Help You Reconcile Your Checkbook and Credit
Cards |
86 |
| Use Memorized Transactions? |
86 |
| Let QuickBooks Print Your Checks! |
87 |
| Use QuickBooks’ Inventory Features Carefully |
89 |
| Learn to Use Forms and Registers |
90 |
| Chapter 5 - Farm Expenses & Payables |
93 |
| Where to Enter Farm Expenses ...as Checks? ...Bills? ...Credit
Card Charges? |
93 |
| Working with Bank Accounts |
95 |
| Entering Checks |
100 |
| Deducting Cash Discounts from a Check or a Bill |
104 |
| Printing Checks from QuickBooks |
105 |
| Working with Bills |
108 |
| Entering Bills from Vendors (Accounts Payable) |
112 |
| Entering & Applying Credits on Account (Issued by a
Vendor) |
115 |
| Handling a Refund of Your Account’s Credit Balance (from a
Vendor) |
118 |
| Paying Bills and Applying Credits on Account |
120 |
| Using Purchase Orders to Keep Track of Ordered Items |
123 |
| Paying Expenses with the Farm’s Cash (Petty Cash) |
126 |
| Paying Farm Expenses with Non-Farm Funds (Personal Cash,
Checks, or Credit Cards) |
127 |
| Working with Credit Cards |
134 |
| Chapter 6 - Farm Income & Receivables |
145 |
| Where to Enter Farm Sales/Income ...in a Deposit? ...Cash
Sale? ...Invoice? |
145 |
| Entering Sales the Simple Way, as a Bank Deposit |
148 |
| Entering Deductions (Yardage, Hauling, Commissions, etc.) from
Bank Deposits |
151 |
| Withholding Cash from a Bank Deposit |
152 |
| Income from Refunds & Rebates |
154 |
| Recording Sales Dollars and Quantities: The Cash Sales Form |
155 |
| Entering Deductions (Yardage, Hauling, Commissions, etc.) on
Cash Sales Forms & Invoices |
158 |
| A Simple Way to Track What You’re Owed: “Pending” Cash
Sales |
160 |
| Need to Track Customer Accounts and Print Statements? Use
Invoices |
163 |
| Entering Farm Income Received as Cash |
169 |
| Chapter 7 - Quantity Information in Income & Expense
Transactions |
173 |
| Including Quantity Information in Your Transactions |
173 |
| Entering Two Quantities in Income and Expense Transactions
(Requires ManagePLUS) |
179 |
| Entering Quantities as Mathematical Formulas |
181 |
| Tracking Weighted Average Grade or Quality Information
(Requires ManagePLUS) |
184 |
| Chapter 8 - Special Income, Expense, and Miscellaneous
Examples |
187 |
| Handling Farm Production as Inventory: a Grain Inventory
Example |
187 |
| Keeping Track of Livestock Purchased for Resale |
199 |
| Entering Milk Sales Income |
210 |
| Recording Patronage Dividend Income (Distributions from
Cooperatives) |
221 |
| Tracking Forward Contracts as Pending Cash Sales |
224 |
| Your Tax Planning & Tax Preparation Options |
228 |
| Chapter 9 - Accounting Techniques to “Pick &
Choose” |
228 |
| The “Best” Way to Keep Track of Cash Spending & Cash
Income |
231 |
| Maintaining the Farm’s Cash Fund (Petty Cash) |
237 |
| Using a Non-Farm Funds Account |
243 |
| Keeping Non-Farm Income & Expense Records in the Farm
Accounts |
251 |
| Automating Recurring Transactions |
260 |
| Managing QuickBooks Lists: Reordering, Merging, Deleting, and
Hiding List Entries |
271 |
| Chapter 10 - Farm Asset Basics |
279 |
| Simple Fixed Asset Accounting for Tax Records |
282 |
| Accounting for Market Value Balance Sheets |
285 |
| Accounting for Asset Book Values: Depreciation & Other
Stuff |
290 |
| Chapter 11 - Farm Loan Basics |
307 |
| Setting Up Accounts for Loan Liabilities |
307 |
| Entering Loan Proceeds (Receiving Borrowed Funds) |
310 |
| Entering Loan Payments |
316 |
| Getting Information on Loan Payments and Unpaid Balances |
319 |
| Chapter 12 - Essential QuickBooks Reports |
323 |
| Report Basics: The Profit and Loss Report |
323 |
| Preparing a Balance Sheet Report |
331 |
| Preparing Income Tax Reports |
342 |
| Chapter 13 - QuickBooks “Housekeeping” |
349 |
| QuickBooks Data Files |
349 |
| Backing Up Your Records |
351 |
| When Something Seems Wrong: Verifying/Rebuilding/Restoring
Data Files |
355 |
| Keeping Transaction Details: Archiving and Condensing the
Company File |
357 |
| Appendix A: Other Resources & Information |
361 |
| Appendix B: QuickBooks List Capacities |
363 |
| Index |
365 |
